Choosing a Phone Dialer that Works

If you own or operate an outbound call center, you’ve probably heard quite a bit about various phone dialer systems. In fact, it’s likely you’re using one of the many systems currently on the market. While your current phone dialer may be adequate for your business needs today, you’ll probably grow out of it shortly. Even if you’re not anticipating high levels of growth in the near future, just staying competitive in the call center business means having the latest technology.

These days, most phone dialer systems come as part of an all-in-one CRM system package. This is usually the most cost effective way to get a phone dialer. In addition, by purchasing everything from one source, there’s the added benefit of smooth interfacing between the phone dialer system and other portions of the CRM package.

If you’re not already using a phone dialer, not familiar with how they work, or if you’re already an expert, but just don’t have the time to spend on optimizing your current system, it may be a good idea to invest in a web-based CRM system. You’ll need three things to get one up and running: a PC, an internet connection, and a phone connection. With some of today’s more advanced web-based CRM systems, all the mundane, time wasting aspects to running a phone dialer-equipped CRM system are handled for you by the company from which you purchased the system. This results in a higher number of calls, leads, and revenue for you, not to mention more time to handle other critical aspects of your business.

Most quality phone dialer systems also come bundled with several other features designed to make your sales force more effective. Some of these timesaving features include voice messaging systems and automatic faxing and emailing capabilities. The more time your sales agents can save by automating their busy work, the more time they will have to follow up on leads generating by the other CRM applications.

By increasing out-bound calls by as much as 400%, some of the more advanced phone dialer systems help prevent busy signals, answering machines, and wrong numbers from wasting your sales agents’ time. The best phone dialer systems also include a “power dialer” feature. The power dialer feature is designed to optimize business-to-business (B2B) sales calls, where secretaries and voice mail are likely to present more of a time drain and obstacle to closing sales than no one being home at a residential lead.

Whether you’re already using a phone dialer system, or looking into making an investment in your business, the latest dialers have what you need to boost revenue and save time.

Telsales Just Got Easier!

Your sales structure for outbound calls can be summarised using the well know acronym AIDA (Attention, Interest, Desire, Action) we will explore at a high level what should be happening during a telemarketing call.

Open The Call Then Set Your Agenda

The opening minutes of any sales call are vital. You must remember that rapport is built immediately so how you sound is important. Everyone makes decisions about who they are talking to in seconds. This is why it is so important to sound great as we are immediately graded and however we do will be the starting point of the relationship. We are now at the beginning of the process of building rapport and developing what we hope will be a long term, profitable relationship – so sound fantastic.

When we meet someone for the first time we typically shake hands, smile and then swap business cards. On a call we also have some definable stages that can be measured and optimised. The opening part of the call is where we ask low risk questions which may, or may not concern their business. We might have a common interest, or even know the same group of people. Working on the phone is not really so different but in many ways is harder as we have no visual clues and can only ‘hear’ how the prospect is reacting. This is where you learn that, different approaches to different people will get different results.

During the opening stage of your telemarketing campaign should keep to a realistic timescale with clear definable objectives. Understand early on that no rapport means no sales regardless of how good your product or service is. The real purpose is to introduce yourself to your prospects establish rapport before moving into the business part of the call. Another tip is to avoid being too familiar with your prospect - it rarely works even if you know them! Asking low risk questions is easier than going for a bulls eye in less than 30 seconds! Be friendly, but not over familiar. We cannot get along with everyone but we can be professional regardless of who they are.

The next stage is to set your agenda in your opening statement (prepared earlier please). The purpose of the agenda is to put you in control and establish how the telemarketing sales call will be structured. It also gives you the right to ask questions.

Ask Great Questions

Selling is about identifying and then solving problems. The next stage therefore is to ask questions in order to find and explore customer problems. It usually relates to one or some of the following areas that need exploring including, contact, organisation, current supplier, challenges, needs, decision making process, competition and finance.

We ask questions at this stage for two main reasons. Firstly to gather facts and secondly to identify attitudes, problems and needs. Essentially we are taking a temperature check.

One important factor here is how we structure our questions and the quality of the questions we ask. Open questions (starting with how, what, where, when, why) encourage the customer to talk and closed questions (those that can only be answered with a yes/no) give us specific information.

The sequence of our questions can be very important, especially when a customer is only willing to divulge a little information. We need to listen out for buying signals and ask follow-up questions at the appropriate time.

One of the key issues is being able to ask questions, then listening to the answer without interrupting. (Interrupting and speaking over someone will not win you any friends!) This is common sales behaviour and customers find it most irritating sometimes worse. Also, while we are talking we are cutting off the supply of free information coming from the prospect.

Identify Needs

The process of asking questions will clarify the customer's and give you a clear idea of whether a feature or features of your product could solve those problems and satisfy the customers' needs.

Usually, we see the need for our products and or services before our customers do. They see problems rather than needs and there could be a range of potential solutions.

When people buy they also have a number of buying criteria. This usually means there are a limited number of reasons to buy that are of greatest interest to them. People don’t buy for lots of reasons. They have their own buying criteria, which we will need to establish.

Also, it has been shown that people buy on only two levels; Logic and Emotion.

Their logical buying behaviour wants to know if the solution they are choosing is technically correct. Their emotional buying behaviour is asking for reassurance that their decision is a good one and they are not making a mistake.

Present the Solution

Having clarified the customer's problems and identified needs, present the Features, Advantages and Benefits of your own product in such a way that the solution matches the needs of the customer. An important issue here is timing. We cannot present effectively if we haven’t identified their main buying criteria. When we present we must also be aware that we are not just listing a series of features. We must match the feature that solves the problem turning features into benefits.

The most common mistakes made by salespeople is to present too much information too early in the sales process. We need to look at the problem from the buyers’ perspective. Think about it and ask yourself this question ‘If I was in their position, how much information would I need and when would I need it?’

Gain Commitment Using A Trial Close

Having presented a solution that meets the customer's needs the next phase is to gain commitment, to go ahead or else for some future action that will move you nearer towards the sale being made. You will usually meet with objections at various stages of the sales process and techniques will be developed for dealing with objections later in the programme. One of the problems with asking for commitment is that we sometimes lack confidence and fear rejection. It is important that we keep control of the sales process and maintain responsibility for moving to the next stage of the process and taking the customer with us. A trial close will flush out any last minute objection. Once you are satisfied that there are no additional objections you can present your solution.

Your Final Step

Once you have presented your final solution you can then close the sale (or move to the next stage). Remember if you break down complex sales into manageable chunks you will be able to move forward far quicker. Gaining commitment for a meeting, a trial or whatever your objective is means that you have created a logical structure and you have achieved your call objectives. With practice everything becomes so much easier. But then if telemarketing was so easy everyone would be a runaway success – you know just how hard it is and the fact that you may make it look easy is a real skill!

15 Tips to Making More Telephone Appointments, More Often

So we all hate having to make telephone appointments, it’s a pretty thankless task at the best of times, but if you learn your craft well, at least you will be out there getting appointments and making things happen. Just remember, if you sell a product worth say 5000 pounds, and it takes you 100 rejections to get that sale, then each of those rejections is worth £50.00. If you were paid £50.00 just for getting a NO each time, you’d be on that phone day and night wouldn’t you?

These tips are just a few of the many hundreds I could write from my 17 years experience of cold calling and appointment making. Nothing happens without a sale.

The tips.

1. Be absolutely clear why you are making the call, establish in advance what it is you want to happen, structure the questions around that outcome, remember – sell the appointment, not the product!

2. Basic politeness, not false, if you enjoy people, it shows, try to enjoy yourself, you are a specialist in one of life’s most noble professions. be courteous, no matter what’s going on at the other end, you are the professional, prove it.

3. Keep good records! So many telephone marketers lose the plot because they just can’t remember where they are up to with their list, I have done this myself, re-calling a client I only just spoke to with the same sales pitch! It’s worth saving yourself this embarrassment just for the sake of paying attention and making a few notes in a system, not just a pad you might lose.

4. If you call an automated system, press zero, it is usually a default for reception, if that doesn’t work and you are forced to listen to the whole menu of options, make a note of the option number for the next call so you will save time.

5. Tape the phone to your hand! Well that’s just metaphorically speaking. The point is, just start phoning and keep at it, just promise you will do a chunk of an hour to start, no matter what, it is so easy to do anything but make the calls you know matter.

6. Always address your prospects by their title, i.e. Mr Jones, using first names on a cold call can appear to be over-familiar, I have been caught out a couple of times and learned very early its title first, until rapport is built between you.

7. Listen, Listen, Listen! So many sales people miss this one, on the phone doing their script and not listening carefully to the response. Missing vital info and buying signals. Try repeating each word your prospect is saying in your head very shortly after they have said it. It is a good discipline to make sure you are using your ears and mouth in the right order.

8. Stay off the radar. Simply getting more chances to be put through to a prospect by not alerting the gatekeeper to who you are. If the prospect is not there, just quickly say you’ll call later thanks, and off you go. I wouldn’t usually leave a message until at least a good number of attempts to get through.

9. Be persistent. Try varying your call patterns, call later, call early, call on a Friday afternoon, don’t buy in to the myth that there are times of the day not worth calling, making appointments is like fishing. I have often abandoned a fishing location, only to see another angler come in exactly the same place and get a full net! Technique and belief are what matters.

10. Get it out quickly. Prospects hate a drawling delivery, say it quick and keep it sharp, not too quick, but just at a good pace, get to the point early, ask for what you want.

11. When speaking avoid filler words like er, erm, y’know, they are diluting your delivery and make you sound clumsy. Just be aware of what you are saying and ‘kill the fill’ You will get more appointments.

12. If not now when? Both if your prospect is not available, or if your prospect has said there is a chance of an appointment, just not yet. Why is now not a good time? When will be better? Can we pencil that in the diary?

13. Have your diary at the ready, with a good idea of how many appointments you are going to make. If your diary is not even open in your drawer, you are just programming yourself to believe you aren’t going to make any meetings. Have a positive expectation of the appointments, how many, and when you are going to schedule them.

14. As Henry Ford Said: “Whether you think you can, or think you can’t, you’re right either way.” Think positive, take rejection and learn – It’s not personal, enjoy it, it’s made you stronger! Develop a formidable mental attitude, read motivational books.

15. When you close on an appointment, confirm the details carefully, get the date right, confirm by email, offer that if the prospect wishes to make any changes, they can feel free to. It will demonstrate you are a professional, and not make the prospect feel trapped and closed on.

Telephone Sales Basics for Start-ups

Everyone picks up the telephone to do business. Yet the word “telemarketing” has many negative connotations for people. However, telemarketing is merely a term for conducting business over the telephone. Whenever you pick up the phone at work to make or receive a call you are “a telemarketer”. Over the years telemarketing has evolved into the following applications:

1. Business to Consumer

2. Business to Business

Within these classifications, there are two separate functions: inbound and outbound. Inbound is generally thought of as customer service, and outbound is used for sales or surveys. CSR is telemarketing shorthand for Customer Service Representative. TSR is telemarketing shorthand for Telemarketing Sales Representative.

In order to increase response rate, many firms use a combination of direct mail and telemarketing.

Generally the telemarketing call follows the mail piece. If the client or prospect requires additional information, a follow up first class mail piece, fax or email is sent.

A soft sell works best for long term buyer -seller relationships. Each prospect call begins by letting prospects know the organization might be able to solve problems/fill needs. We then ask a series of questions to determine what their situation is and how the products can best help them. The offer is made and we ask for agreement - also known as the close. Rep’s are expected to overcome objections and show how close a match the products are to the prospect’s needs.

The steps in a sales presentation:

1. Opening

2. Offer

3. Trial Close

4. Objections

5. Close

Most Telemarketing units use a “script”, a written, planned presentation. Actually, all salespeople use planned presentations; but as no one can see the telemarketer, these can be written down. A good script is used as a guideline as opposed to a verbatim speech. The presentation should inject some of the rep’s personality and be flexible enough to personalize each call.

During the course of an “average” day a Telephone Sales Rep will:

• Dial the telephone 200 times

• Reach voice mail 80 times (out of 200)

• Reach a decision maker to make a presentation 20 times (out of 200)

Telemarketing is no longer the stepchild of company’s marketing efforts, in many cases telemarketing has become the focal point for dynamic expansion. As the cost of field sales endeavors continues to rise, more and more firms are using telemarketing to cost effectively increase their business. In 1988, US News and World Reports published a report citing 8 million telemarketing jobs by the year 2000. At a time when most telemarketing employment seemed to be part time (targeted for housewives, students and retirees)or hard sell boiler rooms, this number seemed tremendous.

Today when most telemarketing positions, particularly in the business to business arena, are being held by experienced full time professionals, perhaps 8 million just scratches the surface.

Cold Calling Does Not Generate Sales Leads

It is a fact of life for most new sales people; they get the dream sales job with unlimited earning potential and expect to earn so much money that they can now enjoy the fruits of their coming wealth. Everything seems perfect until they realize that before closing a sale and earning the big commission, they must first prospect for new customers (read, cold calls). Cold calling is hard to do. People hate to make cold calls and people hate being on the receiving end of them as well.

Prospecting is the most difficult part of the sales job. There are many ways to go about it but, for some reason, sales managers preach cold calling as the only way for young sales people to generate leads. As someone who has been through it, I wish that these attitudes would change.

I recently read one of the best selling books on cold calling. In this book, the author stresses persistence. He uses the 15-3-1 rule. That is, you need to make fifteen cold calls to make three appointments with prospects. Out of these 3 appointments you will close one sale. By being persistent and making fifteen cold calls a day, this will translate to, on average, one sale a day, five sales a week, twenty sales a month, etc. Further, the author explains that he doesn't mind the rejection that he gets when he cold calls. The reason is that since it takes fifteen calls to get an appointment, that means that he will hear the word "no" (rejection) fourteen times before he hears the word "yes."

This is simplistic and anybody reading this book may get overexcited and think that this is easy. It's not easy and the author's arguments don't hold up in real life selling.

Take the fifteen cold calls a day rule. Anybody reading this book will think that fifteen cold calls a day is nothing. If it takes 2-3 minutes to make a phone call, it shouldn't take more than 45 minutes to make your mandatory 15 calls. Then the rest of the day is spent selling in front of prospects.

But it doesn't work this way. If you've ever cold called, you will know that it usually takes at least 10 phone calls to reach a decision maker. Think about it, executives aren't sitting in their offices waiting for your call. They're either on the phone, in meetings, on vacation, or they just don't want to talk to you. So now, to talk to fifteen people, you need to make 150 cold calls. This is not 45 minutes of work; this can take days.

Further, for someone to say that he enjoys hearing the word "no" because it means he is getting closer to a "yes" is just misleading. Although a select few people can take this kind of rejection day in and day out, most cannot. It is only human nature to be discouraged by so much rejection.

There are better ways to get sales leads and increase your sales. People buy from people that they trust. Your time should be spent networking with your friends, colleagues, and business contacts. Get referrals, get introductions, get testimonials and the sales will come. Not only that, your job will be better; nobody likes the rejection and time consuming nature of cold calling.

The Cold Calling Conspiracy

A consipiracy exists in the world of selling. A cold calling conspiracy.

What I’m talking about is the requirement by most sales organizations to make cold calls on your time and at your expense. They say that cold calls equal appointments equal sales, but that’s not true anymore. All sales managers are guilty of teaching it, believing it, and using it. “Increase your activity and increase your income” are the mantra. We’re told to do the sales math to “motivate” ourselves. Have you heard this one? “If you make five hundred dollars commission per sale and it takes five appointments to get the sale and twenty calls to get an appointment, then each cold call is worth five dollars in your pocket.”

Did anyone ever really believe this?

Hey boss, put your money where your mouth is! If that were really true, companies would pay us the five dollars per call! They don’t because that equation never works in the real world... for anyone. The simple fact is that we are only paid for completed sales, not for attempts. Directing salespeople to make more calls and increase activity is a weak excuse for a sales manager or trainer to justify his or her job. Cold calling is an expensive waste of your time. The reason companies have you cold calling is because it is a waste of your time and your money, not theirs. You only make money when you sell something, yet over eighty percent of most salespeople’s time is spent looking for someone to sell to.

The bottom line is that we, as salespeople, cannot afford to continue fooling away our time on low-percentage activities like cold calling. It’s a way for companies to save money at your expense. We must focus our attention on activities that get real results in this new Information Age economy, and the effectiveness of cold calling fell dramatically when we left the old Industrial Age and entered this bold new era. Forget cold calling and learn how to market yourself intelligently, systematically, and automatically. Self-marketing is the key to success in today’s selling environment and the “secret” of all those top producers who obviously don’t cold call and won’t tell you what it is they’re doing to make those huge numbers every month. Remember, Napoleon Hill’s great work is entitled “Think and Grow Rich,” not “Work Harder and Stay Broke.” Don’t become a victim of the Cold Calling Conspiracy - learn to market yourself successfully and join the elite club of top producers. I did it and you can too.

Sales Call Success - Turbo Charge Your Sales Calls

Do you want to be a sales champion? There are a few small secrets that will help you achieve these goals.

Commit to your goals. Write down your sales goals for this week, this month, this quarter and this year. I urge you to use specific numbers that challenge you, but are attainable. Post these goals in your office, commit yourself to meeting or exceeding those numbers. Commitment is the foundation that enables you to proceed with the remaining steps.

Ask involvement questions. Your No. 1 goal is to find the prospects' need and then fill it. Sales champions use their time to find out what potential clients really need. This encompasses two purposes: one that you are interested in helping the prospect; two that you keep them interested in your presentation.

Maximize your time. Many amateurs spend a large percentage of their time prospecting. Sales champions develop systems that maximize their time and enable them to spend time doing what earns them money.

Ask your current clients for referrals as you close the deal, so you're striking while the iron is hot. Ask for referrals from prospects that do not buy from you. It is a simple idea, but it yields great rewards.

Prepare for objections. The most common rejections will be related to time, money, and fear. Fear of rejection is normal for human beings.

Here are a few simple steps for handling objections:

Receive the objection. Allow your prospect to complete his or her train of thought before offering a rebuttal. Never interrupt.

Acknowledge and clarify the objection. Endorse the fact that your prospect has offered a great idea and valid point. Ask some questions to make sure you understand the objection, which also allows the prospect to explain his or her idea completely.

Answer the objection. This is where you address the objection. Many salespeople lose the sale here. Amateurs dance around the issue and usually never get back to asking for the commitment. You need to not only answer the question, but focus on following up with a closing question.

Create a win-win close. Sales champions create value in their product or service to move forward with their proposition.

Here are a few strategies they use to close the deal:

Trial close: Give the client a few choices for moving forward to purchase your product or service.

Assumptive walk-through close: Let me walk you through this so you get a complete understanding of how this is going to work for you.

Then walk your potential client through the steps of your process, getting him or her to visualize a simple, effective means to move forward. Finish with: Most important, if you have any questions, I want you to call me so I can either help you answer them or put you in contact with the right people who can. I want to save you time and money. So please feel free to call me anytime.

Method of payment close: Are you going to use a credit card or check to purchase today?

Give unlimited follow-up: Implement strategies to communicate with your clients regularly so you can build trust, loyalty, and additional selling opportunities. Champions use thank-you cards, emails, voicemail messages, birthday cards, holiday cards, newsletters, and personal phone calls. They stay in touch at least once every three to four weeks.

Overcoming Objections Over the Telephone

In sales, one of the things you will be doing a lot of, is making phone calls. You can’t escape it. It just comes with the territory.

Making phone calls is really not all that bad. The thought of having to do it, is actually much worse than having to physically sit down and do it, and once you get on a roll, it’s never as bad as it seemed.

The part of making cold calling sales calls that you will find to be most painful are the objections you will be faced with, such as, and most annoying, is the hang up, which doesn’t happen as often as people think. In this particular case, I have no answer on how to meet this challenge, my suggestion would be, not to stress over it, just move onto the next phone call.

Another objection you will be faced with is: I’m not sure. I have to think about it.

My suggested response to this objection would be:

I understand that you need to think about it, but perhaps there is something I did not explain clearly enough, is there anything you would like to go over one more time?

Or . . .

I know when it comes to making a commitment over the phone that it is easy to become lost in the confusion of everything that has to be done and understood, is there anything I can go over with you one more time.

If that doesn’t get them talking again, then let them go by politely asking for their permission to follow up with them in a few days, and, if you could possibly send them out some literature, along with your business card.

Another common objection is:

I have to ask my spouse.

A good response to this objection would be:

Is your spouse available at this time? I would be happy to speak with him/her.

Again, if this does not work, then let them go, and politely ask to send out literature, and follow up with a phone call.

And one other objection you may run into . . .

I have already taken care of that, or I am working with someone else.

If you are hit with this objection, it is most likely your prospects way of telling you they are not interested.

On the other hand, if they tell you they are working with someone else, it never hurts to take a chance, and ask your customer if they would like to see if you could get them a better price, or even a better product. It can’t hurt, and if they are interested than go for it! If not, than let it go right there, and move onto your next prospect.

And remember, challenges are nothing but obstacles on your path to greatness!

How To Be A Cold Calling Superstar!

Our emotions and feelings are changing all of the time based on our interpretation of events. Does this mean that even a sales superstar feels bad if they lose a big deal? Of course they do. They wouldn’t be human if they didn’t. It’s natural for your feelings to fluctuate as you go about your business.

Take a moment and imagine a bad day selling on the phone. It’s been awful. You’ve been cold calling for over 3 hours and you’ve had rejection after rejection after rejection. You’ve had enough and you’re bored and disconsolate. How would you be sitting? Most people would be leaning forward, hunched up. Your head might be down, your breathing shallow. You’d be speaking quietly and your hand may well be partly covering your mouth. You’d probably be looking down too and your facial expression would be boredom. But I didn’t have tell you any of that. You already know what physiology goes with a bad day on the phone or in any selling scenario.

The quickest way to change the way that you feel in any given moment is by changing your physiology. Physiology is your changing expression through your physical body – how you breathe, stand, sit, walk, move, smile etc – and it’s hard wired to the way you feel. Your physiology and your feelings are so interconnected that you can use one to change the other and vice versa.

Imagine now the next call. You start off the same but as you do the client starts to take an interest. He’s quite perky and positive. You sit up a bit and your head comes up. He starts to ask you questions and show a real interest. You sit right up, smile and start to fill your lungs. You smile again. Finally, he asks you to tell him more about your flagship product. You stand up, push your shoulders back and confidently start to tell him about the product. Did you consciously decide to make these physiological changes? No! Your mind and body just knew that these were necessary to deliver the right message. But what about the 20 calls before? Did those clients get the right message? Probably not?

Whilst we all know that changing our physiology changes the way that we feel we rarely take conscious control of it. In order to change our physiology it’s essential that we are aware of all of the key elements that make up our physiology. As already mentioned they are – breathing, posture, movement and facial expressions.

Breathing

Breathing is an unconscious action. At least, I hope that it is! I wouldn’t want you to get really busy and forget to breathe. Now that really would be a mistake! Obviously, breathing must be an unconscious task and that is a major positive for the human race however there is a negative side to this. Because breathing is unconscious we don’t generally choose to focus on our breathing.

When we are stressed or angry or we face confrontation we tend to breathe faster and more shallowly. As you start to breathe faster this sends a message to your feelings and they intensify, so you start to breathe faster still and so on in a loop. Certainly this reaction might be perfect if you need to fight a wild animal but if you want to deal professionally with a client then maybe it’s not so suitable. Learning when to stop, take a break and breathe more deeply can really help you to break your pattern both during difficult sales situations such as cold calling, negotiating and presenting.

Conversely, when you are bored and tired your breathing gets slower and deeper. This sends a message to your feelings and you start to breathe even deeper and so on in a loop. This does nothing to help you to feel or sound energised. Certainly, if you’re not energised and dynamic when you’re selling your product you can’t expect the client to be. Learning to recognise when either your physiology or your emotions change and to change your breathing patterns will considerably increase your energy levels when selling.

Movement

If someone walked into the office slowly and with little movement how do you think they feel? Conversely, if someone strode into the office purposefully and with a bouncing gait how do you think they feel? Not hard to guess is it! We all know that movement changes the way we feel. If you’ve been sitting reading for a while tell me where your energy is at the moment on a scale of 1 to 10. Try getting up and moving around the room a bit. Stand up a sit down, do some moderate exercise (health permitting!) for a few seconds. Have your energy levels gone up? Do you feel more energised? Of course you do.

When I run coaching sessions I can usually tell who the positive members of the team are from the way that they walk across the car park on their way to work. I don’t use this information as it could be misleading but it is usually spot on. People who do regular exercise know the value of movement for changing the way that they feel and for creating energy. As a sales person you need to use movement to control your emotions and to maximise your sales success.

Facial Expressions

I have recently become a very proud uncle. I haven’t had the experience of being around babies before and it is very interesting for someone who is so intrigued by human potential and development. Liberty is nearly 4 months old and one of the areas of her development that has really interested me is watching her use her facial expressions. She seems to have been born with some of them but not others. Certainly, she could pull a screaming face straight away but smiling took a few weeks. I wonder if she knew how to smile already and just couldn’t physically do it or whether she copied it. In any case, her facial expressions are now firmly hardwired to the way that she is feeling. How do I know? Because she never smiles and screams at the same time and she never coohs and pulls her pained face! Even at her age she doesn’t make mistakes in this – not any! In fact, if you can get her to smile or laugh when she’s screaming she will stop screaming instantly and start cooing again!

Surely it's not that easy? Indeed it is! Think of the habitually miserable people in your organisation... do they smile all of the time? Nope. And if you now think of someone who you’d describe as positive and happy I’d like to guess that they smile quite a lot of the time. Would you go around with a friend who didn’t smile at you ever? I doubt it. Taking time to be aware of your daily facial expressions is well worth the effort. Interestingly, many of the salespeople I work with are unaware that they don’t smile that often and when they do this (silly) exercise they find themselves winning more new clients. Now isn’t that strange.

Posture

Posture is the way that you sit and stand. Our posture says a lot about us. I first became aware of this through an old work colleague who was particularly negative and depressed. He always saw the bad side of everything. His shoulders were forward, his back not straight and his chin down all of the time. When he did telesales he would be hunched up like a weather beaten sack of spuds! When he visited clients he used to shuffle in like an old man. On the other end of the scale thing about how a sales superstar would sit and stand in similar situations.

Working with salespeople and telesales teams I often know immediately where they are through their physiology. Once I have built rapport with them one of the first things I do is change their physiology through exercises and games. Not only is this the quickest way to change the way that they feel but it supports the deeper changes that often need to be made.

Exercise: Physiology Benchmark

Think of the best telesales call that you’ve ever made. Remember it in as much detail as you can. Who were you speaking to? Why did you do such a good job? What was so great about it? Now imagine yourself making a call twice as good. Go on! I dare you! You can do it!

As you imagine this amazing call I want you to take the time to think about your physiology. In your logbook take the time to describe it in detail or draw a picture (go on – have fun!). It’s incredibly important that you benchmark this physiology so that you know what you are striving for.

Top 5 Tips for Maintaining a Positive Telesales Physiology

1. Put a mirror on your desk so that you can monitor your habitual facial expressions. I know, I know – people are going to laugh at you! If you knew this would double your sales would you do it? Of course you would. So how much does it have to help before you do it and why do you care what average performers think anyway? Go get one!

2. Keep your head up. When you raise your head and eyes above the horizontal line you will feel much more empowered. Try it. When I work with telesales teams and individuals I often put a banner or a slogan on the wall about two feet above eye level. Make it motivational and make sure that it means something to you and your team. If you’re a sales manager and you see a call start to go awry get the sales person to look up.

3. Stand up periodically when you are doing telesales, particularly at the start of calls. If you don’t like talking on the phone and standing up try standing up between calls occasionally. Standing up changes your whole physiology. It also changes your ability to utilise your whole voice and it’s whole range.

At the end of a live telesales training I was once running a coaching session where the delegates were ringing live contacts to set up appointments. One of the delegates was on a particularly strong call and was standing up. He was just coming to the point where he was going to close for the meeting and he would have got it. As he realised that this was coming up he pulled up his chair and sat down. As he did so, his whole physiology, tone and confidence fell. It was obvious to even a non-trained observer. He half-heartedly tried to close the client and the client objected. His head lowered and I could see the opportunity slipping away.

The client was getting into objection mode and was really questioning the validity of having a meeting. I snapped my fingers above and to the front of the sales person’s face to break his pattern and get his attention. As he looked up, I gestured at him to stand up and as he did so I moved his chair away so he had to continue his call standing. His physiology changed again, he rapidly took control of the call and he set the appointment.

Results may not be quite so dramatic and obvious for you but they will be there!

4. Wear a headset. I heard your cry of horror so I’ll repeat it, wear a headset. Don’t make excuses, try it. If you’re thinking anything about it being uncomfortable, unnatural or weird I will repeat myself again. Wear a headset. I have always recommended the wearing of headsets and it always seems to have been in the top 5 most debated pieces of advice I give! I think this is because we are all conditioned to pick up the phone and it seems unnatural to not do so. Until wearing a headset feels natural you haven’t yet experienced the benefits of using a headset. I guarantee that if you try it for long enough it will feel natural and it will improve your calls.

If you think about it for a moment it’s obvious why wearing a headset will improve both your feelings and physiology and the quality of the call. It’s because it frees you up to move and act naturally. You get totally into the call without this little plastic barrier wedged up against your ear.

Another spin off benefit of wearing a headset is that in my experience your call rate will go up by as much as 20%!

5. Make cold calling sessions a maximum of 45 minutes long! You weren’t expecting that were you! I believe cold calling and telesales is something that you should perform at 100% and to do this you need to work in concentrated bursts. Now don’t get me wrong, I agree that telesales is a numbers game however you can also explode your performance by making more impactful calls. 100 useless calls is no better than 50 useless ones! Neither are satisfactory. Far better that you make a good number of powerful calls.

As an individual or a team leader what you need to do is have a 2 minute session to set mini-objectives for your telesales session. Then you focus 100% on the sessions for 45 minutes. You don’t send out literature, take incoming calls, talk to your neighbour or get disturbed. You ring clients. At the end of the session you have a quick 2 minute session to measure your performance, take a short break and then decide what to do next.

I sometimes work with clients who “say” that there is no way they could endorse this as their salespeople cold call all day. When we run these high intensity sessions I prove time and time again that most sales people do more in 45 minutes than they normally do in a whole day! In any case, there is nothing stopping the trained professional who has run several empowered sessions and who can stay focused for the whole 45 minutes to run several sessions in a day. The key is to focus on staying at high intensity for the whole of the 45 minutes. I would always prefer that my teams ran two of these at this level in a day than they spent the whole day cruising at 50%.

Note: In my experience very few people make anything like 45 minutes worth of high intensity, cold calls each and every day.

Cold Calling Scripts Are A Waste Of Time

Let's say that you were a business owner or executive manager at a company and you get a phone call that went like this:

Good morning Mr. Decision Maker, this is Cold Caller from XYZ Corporation. The reason I'm calling you this morning specifically is so that I can stop by and tell you about our new product that will cut expenses for your company. I’m sure that you, like your competition, are interested in cutting expenses.

(Cold Caller now waits for a positive response from you)

That's great Mr. Decision Maker, let's get together. How's tomorrow morning?

This is a variation of a sample cold calling script from Stephan Schiffman's book "Cold Calling Techniques That Really Work" in which the corporate sales trainer discusses methods of cold calling to prospect for sales leads. You could find many more examples of free cold calling scripts by searching the internet. So how would you respond to such a phone call? "Well, golly gee, I certainly want to cut expenses. Come as soon as possible. I can’t wait." A canned sales pitch certainly deserves a sarcastic reply.

I don't advocate cold calling as a prospecting method, but if you do do it and if you do use cold calling scripts, think about how you sound. Would you buy from someone that speaks to you like this? Of course not. You buy from salespeople that are empathetic and salespeople that you think are trustworthy. These traits cannot come from a canned sales pitch.

Don’t even think that you can pull it off. You are not a Hollywood actor. If you were you would be reading scripts in front of a camera. You are a salesperson and you earn a living by closing sales and earning commissions. You won't get many opportunities to close sales without any sales leads. And, you won’t get many sales leads by using a cold calling script that makes you sound like an emotionless computer.

10 Tips for Telephone Success

The telephone is an often under-appreciated and much maligned piece of office equipment. Have you stopped to consider how much business you conduct over the telephone? These 10 tips will help you improve your telephone presence and presentations.

1. You are the “Manager of First Impressions” for your business. Whenever you pick up the telephone, put a smile on your face first. It will enhance your vocal quality and you will sound pleasant and relaxed.

2. Listen attentively to the person you are speaking with. Recall why your dog is such a good listener: listen actively and in the moment. Multi-tasking is the enemy of effective listening.

3. Let other people talk! Make sure your caller has completely finished speaking before responding. Remember: sometimes they aren’t done talking; they are just coming up for air.

4. Use open-ended questions to get people to speak more freely. You should always talk less than the person you have called. It makes others feel more comfortable, particularly if you are asking them to make a decision. The more they talk, the easier it is for them to “buy into” what you are proposing.

5. To create affinity with your callers, speed up or slow down your speaking voice to better match theirs. They won’t realize why they feel comfortable, they just will.

6. Use your words for best results. Keep in mind you can phrase anything positively, negatively or neutrally. Phrasing your words positively will help you get better results more easily.

7. Voice mail can be your friend. Avoid leaving voice mail messages but if you must, think of it as a 30 second commercial on a highly rated radio program. You have the opportunity to get your message into the “ears” of your most desired audience. Your message should reflect this.

8. Plan your telephone presentations in advance. Think out all the various scenarios you might be faced with and write it out. This is called pre-call planning.

9. Tape yourself for self-improvement. Listen to yourself carefully and decide what areas you want to improve.

10. Make an action plan. Focus on only one area at a time. When you feel comfortable, move to your next area and repeat.

We use the telephone as our primary form of personal communication. People who are good with this medium increase their opportunities for success.

Telemarketing Tips for Direct Sales Success

Unfortunately, the DNC legislation has many small businesses that use telemarketers a bit concerned about their choice of direct sales tactic. However, there are still many ways to have your message get into the right people’s hands without annoying them. And the fact of the matter is, telemarketing, as a direct sales tactic, works. Here are some tips and ideas to get your sales flowing and customers thrilled that you called them:

Find New Target Markets -

Have you talked with your current customer base lately to find out what their demographic standing is, on a whole? Most small businesses only do this once every couple of years, instead of once every couple of months. Find out who is using your products or services, and who they are: age, sex, race, income bracket, family unit, rent or own, etc. You may find that you haven’t been targeting some crucial groups that use your business effectively. Then all you have to do is purchase a targeted telemarketing list, and you’re well on your way to garnering more customers.

Consider Outsourcing -

There are a great number of telemarketing agencies currently that would be pleased to contact demographically appropriate customers on your businesses behalf. Why not save yourself the time and hassle of doing it all yourself, and look into one of these companies. They may just save you more time and money than you originally thought. Plus, if they specialize in products or services that your company offers, the response rates may be more than a bit surprising.

Test, Test, Test -

Before you start calling a large number of potential customers, test your telemarketers, the scripts and the telemarketing lists you are using, first. Listen to your staff; they’ll tell you pretty quickly if something isn’t quite right. Then, tweak whatever needs it, and try again. Not until you are getting an appropriate response rate should you settle into a larger scale operation – and don’t forget to test again if your response rates dip.

Buy Quality -

If you want excellent results, you need to pay for them. Make sure you’ve purchased a telemarketing list from a reputable source that offers highly targeted customer lists only. Freebie lists, or ones that you borrowed from a ‘similar’ company just won’t work here. Without a great list that exemplifies similar characteristics of your current customers, your telemarketing staff will be frustrated in no time with their low response rates.

Top 10 Tips For Cold Calling Success

At some point or other every sales person has to cold call. Whether it’s ringing totally new clients, chasing leads, gaining referrals, networking or following up on a conference card handed in it’s not something that many salespeople are that comfortable with.

Being able to cold call confidently, professionally and effectively will not only open up more potential business for you it will also allow you to feel more in control of your own destiny and much more empowered. Here are my top 10 tips for cold calling success…

1. Plan and prepare your opening statement.

The more individuals I train the more important I think this is. I have made tens of thousands of calls and listened to far more. Whether cold or indeed warm calling the biggest problem by far is lack of client engagement. This can be down to several factors but by far the most significant is a failure to plan and prepare a decent opening statement.

An opening statement needs an introduction, a hook (what’s in it for client) and a bridge to your questions or your close. Without these it’s impotent. Make sure that the benefits you offer are a) really benefits and b) relevant to the person you are speaking to and not just you! My top tip would be to imagine your self in your client’s shoes and then ask, “What will this call potentially do for my business and why should I care?”

2. Get into the right state of mind and expect success.

Unmotivated people to not make good salespeople. Let’s face it, who would buy off someone who didn’t appear to believe it themselves. When I train teams I am constantly amazed at the number of salespeople who pick up the phone expecting rejection. It doesn’t seem to matter whether they are making cold calls, customer care calls or follow up calls … only a small percentage of top performers absolutely expect success.

Attitude and mindset are infectious. Clients know within seconds whether you are congruent with your message or not. I once did a verbal survey with my clients asking them why they bought from me in the first place. The overwhelming (and surprise at the time) answer was, “It felt like the right thing to do!”

Expecting success is a crucial part of your success.

3. Know WHY your need to do this.

On a day to day basis most of us forget WHY we are doing certain things. We find ourselves cold calling because we have to or because we are told to. If you want to make change in your cold calling habits then it is going to require some commitment, some focus and some persistence. The best way of leveraging these attributes from your self is to ask yourself, “Why is cold calling important to me? What does it do for me? How does it link to my goals and my dreams?”

When coaching individual sales people on teams I can usually tell who will act and who will not and it’s usually down to whether the individual has a need or a want or not. Holding your self to a higher standard is hard if you have no reason to so spend some time and work our why cold calling is important to you right now.

4. Practise delivery focusing on pace, pitch and tone.

When I listen to sales calls I am frequently shocked by the message within the message. In face to face sales 55% of the message is non-verbal. On the phone, this element is missing and this means that the message consists only of the words and how you say them. Whilst the words are vitally important the way you say them will be directly linked to your success or ultimate failure.

Having listened to thousands of calls I can honestly say that the message behind the message for most calls is … “I’m bored, tired and putting in the numbers and you’re probably tot say no anyway!”. Would you buy from someone was saying this to you?

Get someone you trust to listen to your calls and give you feedback on pace, pitch and tone. What message are you sending out?

5. Plan and prepare relevant questions.

Questions and client interaction are paramount for selling. Most salespeople think that they are good at questioning. Most are wrong. Planning and preparing good questions is something that all salespeople should do regularly.

Questions are incredibly important because they focus the mind. This is as true when talking to others as it is when talking inside your own head! Most of us put the focus in the wrong place both internally and externally by asking the wrong questions.

Imagine ringing a new client, introducing yourself and giving a few benefits. They’re listening but they’re not on board yet!! Now imagine asking questions uch as, “Does that sound like something that would be of interest to you?” and “Would you be interested in meeting up then?”

These questions are an absolute waste of time and the resounding answer that you get will be, “No!”.

Questions need to focus the client’s mind on something that you would like them to think about such as, “Have you ever had any difficulties…?” or “How do you currently…?”

6. Have your support tools to hand.

Part of being professional is being prepared. When you get on the phone you need your diary, notes, paper and pens to hand. I cannot count the number of times I have watched a sales “professional” start to close for a meeting and then realise they don’t have a diary open on the desk or on the computer. One long pause later… rapport and meeting lost!

Expect success, work out what support tools you need to be successful and make sure that they are to hand.

7. Divert calls and minimise disruptions.

A recent survey studying working habits suggested that the average worker actually works for less than 3 hours in an average working day. This seems quite high to me! Most people seem to find so many extraneous and irrelevant tasks to do that it’s a wonder they ever get anything done. To be a sales superstar you need to work out what activities bring you success and then set aside time to do them.

Work out your ratios and then work out how many calls you need to make to achieve your personal goals. Once you’ve done that get on and do it. Most salespeople actually spend too much time “on the phone”… the problem is that they’re not focused enough when they are on the phone. Try turning off your mobile, diverting all calls and asking not to be disturbed. Get your self energised and prepared and then make 45 minutes worth of top quality, proactiver calls. You’ll be amazed by how much you can achieve in ¾ of an hour!

8. Set clear objectives for your session.

Many salespeople make calls without any objectives or goals. This is a complete waste of time. You need to plan and prepare for all proactive sales sessions. Pre-decide on your activities and how you are going to measure them. Set realistic objectives and targets and stick to them. Only this way will you be able to improve and grow.

9. Don’t put your phone down.

Whether cold or warm calling it’s important that you keep the energy flowing when you are making proactive calls. It’s too easy to get distracted, start doing something else or take ever increasing breaks between each call.

One very effective way of achieving shorter break time and therefore more proactive energy is to not put the telephone down between calls. Not only does this work but you also save on the psychological energy of having to pick the phone up again every call!! I also recommend that wearing a headset increases the work rate of nearly all telephone sales people

10. Master your physiology.

Your physiology is the way you use your body… your posture, movement, facial expressions and breathing. Changing your physiology changes your state. If you were to walk into a room full of salespeople on the phone you would instantly know if they were “up for it” or not by the way they were sitting, moving, talking and so on.

Take a moment to think about your physiology now. Think about the best telephone call that you’ve ever made… How were you sitting / standing? How did you move? What were your facial expressions? Voice patterns? How did you hold your head? How was your breathing? Did you use a headset / handset?

Get your log-book and make a note of your findings. Over the next week I want you to concentrate on starting all of your telephone sessions from this physiology and maintaining it throughout. If you find your physiology changing then get yourself straight back into the right physiology. Remember that doing this in front of the others in the office at 830am in the morning could feel unnatural… and so will the extra commissions when they roll in but I think you can cope with that!!!

So that’s it. 10 top tops for being a great cold caller and a better salesperson. If you want to know more about cold calling or develop any of these strategies in more detail then have a look at my website...

For the last 10 years, Gavin Ingham has been helping sales people to explode their sales performance by turning self-doubt, fear and lack of motivation into self-belief, confidence and action. With his inspirational approach to sales performance and motivation Gavin combines commercial experience, personal excellence and communications technologies in delivering personal and business sales success.

7 Cold Calling Secrets Even The Sales Gurus Don't Know

More and more e-mails are arriving in my in-box from people who hate cold calling. Here's what they're saying:

• “Cold calling terrifies me.”

• “The phone feels like a 10,000-pound weight.”

• “Every time I have to make a cold call, I freeze up.”

• “I feel like a fraud when I’m cold calling.”

• “I can’t take the rejection when I do cold calling. It just kills me.”

• “I’ve gone from top producer to ‘hermit’ because of my mental brick wall when it comes to cold calling.”

Cold calling the old way is a painful struggle.

But you can make it a productive and positive experience by changing your mindset and cold calling the new way.

To show you what I mean, here are 7 tested cold calling ideas that even the sales gurus don’t know.

1. Change Your Mental Objective Before You Make the Call

If you’re like most people who make cold calls, you’re hoping to make a sale -- or at least an appointment -- before you even pick up the phone.

The problem is, the people you call somehow always pick up on your mindset immediately.

They sense that you’re focused on your goals and interests, rather than on finding out what they might need or want.

This short-circuits the whole process of communication and trust-building.

Here’s the benefit of changing your mental objective before you make the call: it takes away the frenzy of working yourself up mentally to pick up the phone.

All the feelings of rejection and fear come from us getting wrapped up in our expectations and hoping for an outcome when it’s premature to even be thinking about an outcome.

So try this. Practice shifting your mental focus to thinking, “When I make this call, I’m going to build a conversation so that a level of trust can emerge allowing us to exchange information back and forth so we can both determine if there’s a fit or not.”

2. Understand the Mindset of the Person You’re Calling

Let’s say you’re at your office and you’re working away.

Your phone rings and someone says, “Hello, my name’s Mark. I’m with Financial Solutions International. We offer a broad array of financial solutions. Do you have a few minutes?”

What would go through your mind?

Probably something like this: “Uh-oh, another salesperson. I’m about to be sold something. How fast can I get this person off the phone?”

In other words, it’s basically over at “Hello,” and you end up rejected.

The moment you use the old cold calling approach -- the traditional pitch about who you are and what you have to offer, which all the sales gurus have been teaching for years -- you trigger the negative “salesperson” stereotype in the mind of the person you’ve called, and that means immediate rejection.

I call it “The Wall.”

The problem is with how you’re selling, not what you’re selling.

This is an area that’s been ignored in the world of selling.

We’ve all been trained to try to push prospects into a "yes" response on the first call. But that creates sales pressure.

But, if you learn to really understand and put yourself in the mindset of the person you call, you’ll find it easier to avoid triggering The Wall.

It’s that fear of rejection that makes cold calling so frightening.

Instead, start thinking about language that will engage people and not language that will trigger rejection.

3. Identify a Core Problem That You Can Solve

We’ve all learned that when we begin a conversation with a prospect, we should talk about ourselves, our product, and our solution. Then we sort of hope that the person connects with what we’ve just told them. Right?

But when you offer your pitch or your solution without first involving your prospect by talking about a core problem that they might be having, you’re talking about yourself, not them.

And that’s a problem.

Prospects connect when they feel that you understand their issues before you start to talk about your solutions.

When people feel understood, they don’t put up The Wall. They remain open to talking with you.

Here’s an example based on my own experience. I offer Unlock The Game™ as a new approach in selling. When I call a vice president of sales, I would never start out with, “Hi, my name is Ari, I'm with Unlock The Game, and I offer the newest technique in selling, and I wonder if you have a few minutes to talk now.”

Instead, I wouldn’t even pick up the phone without first identifying one or more problems that I know VPs often have with their sales teams. Problems that Unlock The Game™ can solve.

For example, one common problem is when sales teams and salespeople spend time chasing prospects who have no intention of buying.

So I would start by asking, “Are you grappling with issues around your sales team chasing prospects who lead them on without any intention of buying?”

So, come up with two or three specific core problems that your product or service solves. (Avoid generic problem phrases like “cut costs” or “increase revenue.” They’re too vague.)

4. Start With a Dialogue, Not a Presentation

Let’s return to the goal of a cold call, which is to create a two-way dialogue engaging prospects in a conversation.

We’re not trying to set the person up for a yes or no. That’s the old way of cold calling.

This new cold calling approach is designed to engage people in a natural conversation. The kind you might have with a friend. This lets you both of you decide whether it’s worth your time to pursue the conversation further.

The key here is never to assume beforehand that your prospect should buy what you have to offer, even if they’re a 100 percent fit with the profile of the “perfect customer.”

If you go into the call with that assumption, prospects will pick up on it and The Wall will go up, no matter how sincere you are.

Avoid assuming anything about making a sale before you make a call.

For one thing, you have no idea whether prospects can buy what you have because you know nothing about their priorities, their decisionmaking process, their budget, etc.

If you assume that you’re going to sell them something on that first call, you’re setting yourself up for failure. That’s the core problem with traditional old-style cold calling.

Stay focused on opening a dialogue and determining if it makes sense to continue the conversation.

5. Start With Your Core Problem Question

Once you know what problems you solve, you also know exactly what to say when you make a call. It’s simple. You begin with, “Hi, my name is Ari. Maybe you can help me out for a moment.”

How would you respond if someone said that to you?

Probably, “Sure, how can I help you?” or “Sure, what do you need?” That’s how most people would respond to a relaxed opening phrase like that. It’s a natural reaction.

The thing is, when you ask for help, you’re also telling the truth because you don’t have any idea whether you can help them or not.

That’s why this new approach is based on honesty and truthfulness. That’s why you’re in a very good place to begin with.

When they reply, “Sure, how can I help you?,” you don’t respond by launching into a pitch about what you have to offer. Instead, you go right into talking about the core problem to find out whether it’s a problem for the prospect.

So you say, “I’m just giving you a call to see if you folks are grappling (and the key word here is ‘grappling’) with any issues around your sales team chasing prospects who turn out to never have any intention of buying?”

No pitch, no introduction, nothing about me. I just step directly into their world.

The purpose of my question is to open the conversation and develop enough trust so they’ll feel comfortable having a conversation.

The old way of cold calling advises asking lots of questions to learn about the prospect’s business and to “connect.” The problem is that people see right through that. They know that you have an ulterior motive, and then you’re right back up against The Wall.

These ideas may be hard for you to apply to your own situation at first because trying to leverage calls based on what we know about our solution is so engrained in our thinking.

If you stay with it, though, you can learn to step out of your own solution and convert it into a problem that you can articulate using your prospects’ language.

And that’s the secret of building trust on calls. It’s the missing link in the whole process of cold calling.

6. Recognize and Diffuse Hidden Pressures

Hidden sales pressures that makes The Wall go up can take a lot of forms.

For example, “enthusiasm ” can send the message that you’re assuming that what you have is the right fit for the prospect. That can send pressure over the phone to your prospect.

You must be able to engage people in a natural conversation. Think of it as calling a friend. Let your voice be natural, calm, relaxed…easy-going. If you show enthusiasm on your initial call, you’ll probably trigger the hidden sales pressure that triggers your prospect to reject you.

Another element of hidden pressure is trying to control the call and move it to a "next step".

The moment you begin trying to direct your prospect into your "sales process ", there is a very high likelihood that you can "turn off" your prospect's willingness to share with you the details of their situation.

It's important to allow the conversation to evolve naturally and to have milestones or checkpoints throughout your call so you can assess if there is a fit between you and the person you are speaking with.

7. Determine a Fit

Now, suppose that you’re on a call and it’s going well, with good dialogue going back and forth. You’re reaching a natural conclusion…and what happens?

In the old way of cold calling, we panic. We feel we’re going to lose the opportunity, so we try to close the sale or at least to book an appointment. But this puts pressure on the prospect, and you run the risk of The Wall going up again.

Here’s a step that most people miss when they cold call. As soon as they realize that prospects have a need for their solution, they start thinking, “Great, that means they’re interested.”

What they don’t ask is, “Is this need a top priority for you or your organization to solve, or is it something that’s on the back burner for a while?”

In other words, even if you both determine that there ia a problem you can solve, you have to ask whether solving it is a priority. Sometimes there’s no budget, or it isn’t the right time. It’s important that you find this out, because months later you'll regret not knowing this earlier.

Putting the Pieces Together

Have you ever wondered where the “numbers game” concept came from?

It came from someone making a call, getting rejected, and the boss saying, “Call someone else.”

But with the new way of cold calling, it’s not about how many people you call. It’s about what you say and how you come across.

Do you remember the definition of insanity—continuing to do the same thing but expecting different results?

If you go on using the same old cold calling methods, you’ll go on experiencing the ever-increasing pain of selling.

But if you adopt a new approach and learn how to remove pressure from your initial cold calls, you’ll experience so much success and satisfaction that it’ll really change the way you do business, bring you sales success beyond your imagination—and eliminate “rejection” from your vocabulary for good.

With a Masters Degree in Instructional Design and over a decade of experience creating breakthrough sales strategies for global companies such as UPS and QUALCOMM, Ari Galper discovered the missing link that people who sell have been seeking for years.

His profound discovery of shifting one's mindset to a place of complete integrity, based on new words and phrases grounded in sincerity, has earned him distinction as the world's leading authority on how to build trust in the world of selling.

Phone Tips To Get Things Done: Professional Phone Skills

It happens all the time, you hear someone over the telephone and you make a generalization about the person you are speaking with. It may not be fair and it is akin to judging a book by its cover, but it's true nevertheless.

Within 60 seconds, people will make assumptions about one's education, background, ability and personality based on their voice alone.

What type of impression is your "phone" voice making? Indeed there are two areas you should be aware of when speaking. One is "what' you say, the other the "how" you say it. Studies show that as much as 87% of the listener's opinion of you is based on your voice alone. That leaves only 13% allocated to what we are saying to make a positive impression. With numbers like these it is easy to see why your voice is so important in your career and personal life.

Today we live in a "voice mail" environment. We are playing "phone tag", leaving messages and listening to voice mails left by others. It may take as many as 3-4 tries before actual contact is made and you have a conversation. By the time you do connect, you can be assured that other party already has formed an impression about you.

The following are some tips that will help you improve your phone voice and technique.

1. THIRD RING RULE: Answer the phone by the third ring or make sure you voice mail is set to pick up by the third ring. Today people are not inclined to wait much longer and will assume you are not available and hang up. Remember, as much as we think we don't like voice mail, we like the option of leaving a message.

2. PROFESSIONAL GREETING: Remember the 87% rule above and make a good impression. Be aware of what you are going to say in the greeting. Then practice and rehearse BEFORE you leave the greeting on your answering machine. Be short and to the point. Don't drag out the greeting. It is obvious you are "Out of the office or away from your desk" otherwise you would answer your phone. Consider leaving such statements out of your greeting unless you are actually away from the office, then say so and leave a date for your return. I recommend that you leave clear instructions as to what information you need from the caller. Reminder the caller to leave their phone number, best time to return the call and a brief subject.

3. PREPARE THEN ANSWER: Have a note pad and pen by your phone at all times. Write down the caller's name and use it during the conversation.

4. BE AN ACTIVE LISTENER: Take notes, ask for correct spelling, etc. 5. PROMPTLY RETURN CALLS: Make it your personal goal that you will be one that returns phone calls. This may very well be the most professional characteristic of all you can develop. Set a goal to return phone calls within 4 hours, it will make a positive statement about you and your image.

6. CHECK YOU MESSAGES: Check your messages several times a day. Learn how to dial in from a remote phone to get your voice mails. Many times the caller is facing a deadline and your information may be crucial for them to complete their assignment.

IT'S A TWO WAY STREET. When You Leave Messages For Others Remember These Tips:

1. SLOW DOWN: Don't speak too fast. Slow down when you are leaving a message, especially if you have an accent. If you make your message hard to understand or if the listener has to replay it several times to get your message your reputation is slipping in their mind.

2. CLEARLY SAY YOUR NAME: Make absolutely sure the caller will understand your name. Consider spelling your name if hard to pronounce or is not a common name.

3. S-L-O-W DOWN: When leaving your phone number go slow. Most likely the listener is writing down your number, make it easy for them to do so. Repeat the number. Consider saying your number at the beginning and end of your voice mail. People will appreciate this.

4. LEAVE YOUR NAME, COMPANY NAME AND REASON: Leave the listener with all the information they will need to know about you. Don't make them guess. Always leave the reason you are calling. It is very unprofessional to just leave a message simply saying "give me a call"

5. MAKE IT EASY FOR THEM TO RETURN YOUR CALL: Tell them a good time to return your call. Give them a date, time and phone number.

6. BE PROFESSIONAL: People do judge you by the tone of your voice. Increase your image by sounding professional in everything you do over the phone

Remember that you won't be able to avoid phone tag, but you can definitely put things in your favor by doing several small things that will make a BIG difference in your image.